Job Offer

Administrative Officer (m/f/d) at the SHARE BERLIN Institute

Would you like to support science and research? Welcome to the SHARE BERLIN Institute GmbH (non-profit).

The Survey of Health, Ageing and Retirement in Europe (SHARE) is a panel study established in 2004 that collects socio-economic and biomedical life course data from people aged 50 and over (approx.140,000 to date) in almost 30 countries. It provides internationally comparable longitudinal microdata for scientific research and policy advice. As Europe's largest social science panel study and one of the major European research infrastructures in the field of social sciences, SHARE also has the legal form of a European Research Infrastructure Consortium (ERIC) since 2011.

The SHARE BERLIN Institute GmbH (SBI) is the seat of the central coordination of SHARE and related scientific research. The SBI was founded in 2022 by the Social Science Research Center Berlin (WZB), the German Institute for Economic Research (DIW Berlin), the Charité - Universitätsmedizin Berlin and the German Centre of Gerontology (DZA). The SBI and SHARE-ERIC work closely together on all questions of implementation and scientific advancement of the research infrastructure.

For an interesting and manifold position in an international scientific working environment, we at the SBI are looking for a

Administrative Officer (m/f/d)

part-time or full-time, minimum 20 hours per week, initially limited until August 2027.

Your area of responsibility:

  • forward-looking and efficient support of the management in all administrative and organizational tasks
  • self-reliant and independent office organization, including handling of procurement processes
  • Support in the planning and organization of events and conferences
  • Schedule planning as well as preparation and follow-up of various meetings
  • Creation of convincing documents and presentations in German and English
  • Support in the organization and processing of all personnel-related topics in day-to-day operations from entry to departure (e.g. preparation and publication of job advertisements, preparation of employment contracts, preparation of certificates and job references)
  • Data and absenteeism maintenance in the existing personnel management system
  • Assistance for the introduction and further development of digitalization processes
  • Travel management (assistance with travel requests and bookings)

Your profile:

  • University degree in Economics / Business / Management and/or successful training as Office Management Assistant, Legal Assistant, ideally with additional qualification in human resource management
  • Ideally, practical experiences in HR / knowledge of labor law
  • Reliable and agile way of working, a positive and open mindset, willingness to take on responsibility and a high level of initiative and resilience
  • Organizational skills and quick comprehension as well as excellent time management and planning skills
  • excellent knowledge of the usual MS Office-programs and interest in innovative digital tools
  • strong communication skills with fluency in German and in English, spoken and written

You value teamwork, are open to new ideas and want to advocate for the interests of international research tasks in your daily work.

What we offer:

  • An exciting and varied job in an international and dynamic scientific working environment
  • A cooperative and open working atmosphere with a modern, well-equipped workplace for creative freedom and new ideas
  • A work-life balance with attractive flexitime and mobile working arrangements
  • Salary and benefits in line with the German public service wage agreement (TVöD Bund)

SHARE BERLIN Institute GmbH values diversity. We welcome every qualified application regardless of age, health or physical disability, gender and gender identity, nationality, ethnic and social origin, religion, ideology or sexual orientation. Professional gender equality is guaranteed.

How to apply:

We look forward to receiving your application with the usual documents, stating your earliest possible starting date, by e-mail to Ms Sylvia Becker,